Title
An Ordinance amending Chapter 26, Streets, Sidewalks and Other Public Places of the Code of the City of Rock Hill concerning Special Events.
Body
In general, the Special Event Policy provides an overview of the special event application process, and helpful information about items that are taken into consideration by the Special Event Committee when determining event approval. Following is a clarification of processes for implementing the Special Event Policy and related documents.
1. Special Event policy, application, neighborhood block party registration, filming/photo shoot registration and internal documentation to be implemented July 1, 2009.
2. No application fee will be charged for special event applications at this time. However, an application fee may be considered in the future.
3. Fees for Police/Public Safety will continue to be assessed and processed as previously established.
4. City events will not be required to pay for event set up, maintenance or clean up.
5. An event calendar will be established to assist departments in scheduling and budgeting staff for events.
6. For non-City events, a $25 per hour per staff person fee for set up, maintenance and clean up will be phased in over a three year period to give organizations ample time to build these costs into their event budgets.
a. The fee will be charged effective July 1, 2010.
b. The fee will be capped at $100 during fiscal year 2010-2011; $500 during fiscal year 2011-2012; and $1,000 during fiscal year 2012-2013.
c. Beginning with the 2013-2014 budget year, non-City events will be assessed and charged at full cost to serve.
7. Major community events, such as Come-See-Me, Main Street Live and the Old Town Criterium, will be subject to negotiated rates for event support based on the event scope and level of service needed.